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Government unveils Unified Payroll Number (UPN) for all Public Servants

Government unveils Unified Payroll Number (UPN) for all Public Servants

Government unveils Unified Payroll Number (UPN) for all Public Servants. President William Ruto has ordered the deployment of a Unified Payroll Number (UPN) system in all state entities, a crucial step toward reducing the pay bill.

The daring move, revealed in official letters obtained by The Standard, aims to revolutionize government employees’ payment systems, improve administrative processes, and enhance transparency.

Since the employment number and the UPN, referred to as the payroll number on the T-Pay System, would be stated on the employee’s payslip, the influence of this system will be seen by civil servants, teachers, and employees across state agencies and parastatals.

The Teachers Service Commission (TSC) stated in a letter dated April 24, in response to a circular from the Head of the Public Service, that the implementation of the UPN system aligns with the multi-sectoral taskforce findings and recommendations of the Capacity Assessment and Rationalisation of Public Service report (CARPS), which is intended to improve service delivery in the public sector.

The Commission emphasized the significance of providing permanent, unique identity numbers to public employees in order to promote accountability and expedite payroll management.

“The Head of the Public Service communicated to all Public Service entities the National Government’s decision to adopt an integrated Human Resource System known as the Unified Human Resource System (UHR).” In a letter to teachers, TSC CEO Nancy Macharia stated, “The system shall be a shared platform for Public Sector Human Resources-related data, including payroll information.”

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Every public servant will be granted a permanent unique identification number under the newly implemented UPN Allocation System. This system aims to change payroll management for government personnel, promoting more efficiency and accountability in the public sector.

The program is in response to the CARPS recommendations from 2015, which called for the creation of a unified human resource and payroll number generation system for the public sector.

“The initiative towards an integrated data platform follows recommendations of the CARPS Report (2015), which proposed, among other things, the implementation of a “Unified Human Resource and Payroll Number generating system (UHR and UPN for the Public Service,” according to a letter dated April 24 and copied to all directors and TSC Regional Directors, TSC County Directors, and TSC Sub-County Directors.

“As a result, under the Unified Payroll Numbers (UPN) Allocation System, all public servants will be assigned a permanent unique identification number.”

According to the CARPS research, there is a need for a unified system that is linked to numerous databases such as the National Registration, Kenya Revenue Authority (KRA), and Integrated Financial Management Information System (IFMIS).

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It warned of lax controls over human resource information and payroll administration, the absence of a skills and competencies framework, and the hiring of underutilized employees.

All government personnel, including civil servants, teachers, and state agency employees, would be consolidated into a single, streamlined payment structure under the UPN system.

According to state officials, the unified strategy strives to minimize disparities and ensure fair and equitable compensation for all public employees. The UPN system will improve efficiency, reduce fraud, and eliminate duplicate paperwork associated with different payroll systems by providing each individual a permanent and unique identification number.

President Ruto’s bold decision comes at a critical juncture in the government’s efforts to promote transparency and accountability in public service.

“I have directed the Salaries and Remuneration Committee to provide us with international best practices in order to narrow the pay gap between those paid the least and those paid the most.” “It is not right for the top to earn 100 times more than the bottom,” Ruto remarked on Friday.

Government unveils Unified Payroll Number (UPN) for all Public Servants

The UPN system’s implementation addresses concerns such as ghost workers… double-dipping, and erroneous compensation, protecting public monies and fostering responsible governance.

According to Public Service Commission sources, the UPN Allocation System would usher in a new era of effective payroll management in the public sector. Authorities will be able to correctly monitor salary disbursements by allocating unique identification numbers, ensuring that each public servant receives their rightful wage.

The implementation of the UPN system represents a significant advancement in ongoing efforts. This will help to modernize administrative operations and develop a fair and simplified remuneration structure for all government officials.

“By transforming payroll management and promoting transparency,. this ground-breaking initiative will undoubtedly have a long-term impact on the public sector. It will fostering a culture of efficiency, fairness, and accountability.”



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